Applications are due May 1, 2018
GENERAL RULES FOR PARTICIPANTS
TIMES: All booths must be open between 9:00 a.m. & 6:00 p.m. on Saturday, and 9:00 a.m. & 5:00 p.m. on Sunday. A capacity crowd generally arrives at opening time. Please plan to have ample supply for both days. It is important that you do not sell out!
BOOTH SET UP & TEAR DOWN: Booth set up may begin Friday or after 6:30 a.m. on Saturday and must be completed with vehicles out of the Festival area by 8:30 a.m. Any set up prior to these above times must be previously approved by the area chair-person. Booth tear down may not begin before 5:00 p.m. Sunday! Vehicles will not be permitted back on festival grounds until 6:30 p.m. Saturday and 5:30 p.m. Sunday.
BOOTH APPEARANCE: The booth display and quality requirements are consistent throughout the Festival. We are striving to maintain an “old fashioned” decor. The time period for the AFK is 1830-1865. Trailers will not be permitted unless approved by the Festival committee. All modern supplies (post-1865) must be screened from public view and tables must be skirted to the ground with appropriate materials. No paper or plastic allowed! The Apple Festival reserves the right to require vendors to remove any items not appropriate to the Festival.
DELIVERIES: All deliveries after 8:30 a.m. on both days will have to be made on foot or handcart from the track delivery area. Please use the Dowling Street entrance for all deliveries.
TARP POLICY: No poly tarps can be visible! Poly may be used if masked appropriately with burlap or other pre-1865 materials. Tents should be khaki, tan, brown, gray, white or green. The AFK has a tent “buy-back” policy. Call 347-1064 for more information about this policy.
FIRES: All fires must be contained and roped off to keep the public from harm. All fires must burn wood, coal or charcoal only. Plastics, paper, cardboard and any types of man-made packaging are all prohibited from being burned at the AFK. Smoking shall not be permitted in any tent, canopy or temporary membrane structure or in any adjacent areas where hay, straw, sawdust or any other combustible materials are stored or used. When required, approved NO SMOKING signs shall be conspicuously posted. All booths must have an approved fire extinguisher. Fire pits are to be filled and re-sod after the festival.
COSTUMES: The AFK time period is 1830-1865. Pioneer style clothing is required of all booth workers at all times. You may contact the Park Dept., (260) 347-1064 or the Kendallville Public Library for assistance with appropriate clothing or material choices.
QUALITY: Booth evaluations will be done. We are striving to maintain the quality standards and guidelines that have been set. We encourage displays to be tastefully decorated and tie in with the pioneer and apple themes. All applications are screened and accepted according to adherence to the rules and the need for a specific item.
VENDOR RESPONSIBILITY: Each vendor is responsible for removal of all materials in their booth including; straw bales, corn stalks, trash, etc. Please discard cooking grease in drums at the designated location. Please leave your area in the same or better condition as when you came. All cardboard boxes must be broken down flat and placed in the designated container
LIABILITY INSURANCE: Our insurance carrier requires that all food vendors and various other activities must provide us a Certificate of Insurance. The Certificate of Insurance must be received by August 1st, 2017. The Certificate must show the Apple Festival of Kendallville listed as an insured.
Vendor agrees to hold harmless and indemnify the AFK from any claim made or liability made as a result of merchandise or products sold at the AFK.
TAXES: All state and federal taxes are the responsibility of the vendors. All vendors must display tax status certificate.
PARKING: There will be a designated parking area for all festival vendors. Refer to the AFK map. Festival parking is $5 a day. All vendors arriving after 8:00a.m will be charged a parking fee unless a pass is presented.
There are absolutely NO ALCOHOLIC beverages allowed on the festival grounds.
NO PETS ALLOWED ON THE GROUNDS unless licensed as a service animal.
All of the above policies are to protect the quality of the festival. Please read the policies carefully. Your signature on the contract confirms your acceptance of the policies, and it is understood that failure to comply with said policies may result in termination of your opportunity to participate in future festivals.
9 am - 6pm Sat. First full weekend in October 9am - 5pm Sun.